Record a meeting

A meeting note records the call, transcribes it as people talk, and saves the whole thing as a note you can search later. You can start one from the prompt Neato Echo shows you, or start it yourself at any time.

Start one yourself

Press your Meeting Mode Hotkey. That opens meeting mode and begins a note straight away — useful when the prompt didn't appear, or when you're recording something that isn't a call at all, like a lecture or an interview.

Setup asks for the meeting hotkey right after your dictation shortcut, and recommends Ctrl + Alt + M. To change it later, open Settings, then Hotkeys, and look for Meeting Mode Hotkey. The same panel has a When triggered by hotkey, open in: choice — Full width or Side panel — which decides how the meeting view appears when you use the shortcut.

Start one from the prompt

When Neato Echo thinks a meeting has started, a card appears asking whether you want to take notes. Choose Take notes and recording begins.

If the prompt came from a calendar event with a meeting link, the button reads Join & transcribe instead — that opens the meeting and starts the note in one go.

The card is drawn by Neato Echo rather than Windows, so it still reaches you when Do Not Disturb or Focus Assist is on. It's also excluded from screen capture, so it won't show up in a share or a recording.

How meeting detection decides covers what triggers that prompt and how to turn it off.

While it's recording

Text appears as people speak. A pill sits at the top of the transcript with the recording controls, and if Neato Echo is still waiting on your microphone it says so — Waiting for microphone — rather than failing quietly.

Speaker labels are assigned live and tidied up once the call ends, so don't worry if they look rough mid-meeting. The app tells you as much: "Still identifying speakers. Labeling accuracy will improve once the call ends." See speaker labels.

Watch the words arrive

While a recording runs, the transcript fills in as people speak, updating every few seconds with the Parakeet model setup installs. If you would rather see words appear almost as they are said (useful when someone speaks quickly or with an accent you are following), select Nemotron Speech Streaming EN under Settings, Speech-to-Text, Note Recording. It is English-only and a little less accurate with punctuation.

Choose a summary

When you stop the recording, a Summary dialog appears asking what kind of meeting it was. Pick the preset that fits and Neato Echo writes a summary shaped for it:

If none of them fits the way you work, add your own preset from the same dialog. It's kept alongside the built-in ones for next time.

Summaries are written by the local language model you've downloaded in Settings → Language Models, so the transcript stays on your PC.

Come back to the summary anytime

The summary you generate is saved with the meeting, so it's there whenever you reopen the note — you never have to regenerate it. Open a past meeting and it lands on its summary straight away, and a small row of tabs at the top of the note lets you switch between:

• Summary — the enhanced summary you generated (shown first when one exists).
• Transcript — the full, word-for-word transcript with speaker labels.
• Notes — anything you typed yourself during or after the call.

Run a different summary preset at any time from the note's actions and the new one replaces the saved summary. Any edits you make to the summary text are saved too, so a past meeting always reopens on exactly what you last left there.

Where the note ends up

Meeting notes are saved into your Meetings folder automatically. If the prompt came from a calendar event, the note takes that event's title; otherwise it starts as New note and you can rename it.

From there it behaves like any other note — editable, searchable, and available to the AI actions that clean up or summarize it.

Choosing how meetings get transcribed

Meeting recording keeps its own engine setting, separate from dictation. Open Settings, then Speech-to-Text, and pick the Note Recording tab:

Changing this tab changes meetings only. Your dictation engine and your audio upload engine are set on their own tabs and are unaffected.

Related

• How meeting detection works
• Speaker labels
• Capturing both sides of the call
• Connect Google or Microsoft calendar
• Meeting audio isn't being captured